Picking a Good CMMS without Complications


Not all companies get predictable results when it comes to using a CMMS system. The one thing that can affect your progress is an old and obsolete CMMS solution. With the help of new technologies and the growth of an online world, CMMS solutions have improved leaps and bounds. Unless you have the perfect solution that fits today’s needs of your firm, you won’t be able to achieve the results you need.


For many of us, it’s the difficulties associated with transferring to a new CMMS solution that prevents us from going in search for a newer solution. However, the process need not be difficult if you consider the following things.

Preventive Maintenance

Preventive maintenance should be your number one priority when it comes to choosing a good CMMS solution. Automating your preventive maintenance schedules and associated tasks will help you in reducing costs to a huge degree by increasing your equipment uptime and lifetime of assets in the long run.

You shouldn’t disregard the importance of proactively maintaining your assets. Advanced CMMS systems will be able to generate work orders based on a specific schedule defining the most critical maintenance operations.

Proper Work Order Management

The best thing about CMMS systems is that they replace paper based work orders with digital ones. The new solution will be able to integrate comprehensive information relating to the equipment and assets along with the capacity to input ID tags, images, spare parts details, documents and other related information.

It acts as an important communication tool that is modified easily. Modern CMMS systems also offer simple work order forms which help in order management to a great extent.

Cloud-based CMMS

Traditionally, CMMS solutions are hosted on local servers making them a costly proposition initially. Now you have the ability to choose CMMS in the form of a SaaS application that are hosted on the cloud.

It will help you to save a lot in terms of hardware costs and added maintenance costs associated with those IT equipments. This also allows remote working and multi-device abilities. You can also choose to not have an IT team that will take care of the system as it is available online. Your only requirement would be to have a reliable internet connection and you can  access the system from anywhere.

This also helps when you scale your CMMS solutions as you grow.

Mobile Compatibility

CMMS systems with mobile capabilities are becoming more common place in the last few years, and is a must have for any organisation that is thinking long term.

Mobile access will empower your maintenance staff to access and update information directly from the field and thus decreasing the need for paper. You will be able to cut down all the associated errors regarding human inputs and thus increase the efficiency of tasks in the long term.


I hope this article was useful for you to learn more about how preventative maintenance plan can help your business. There are so many possibilities that are unlocked with the help of this. Make the most out of it. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.

Do you have any other reservations against trying out a CMMS solution? Have you tried any in the past? What is your opinion or experience while using those? What is your perception on the long term viability of this technology?  Let us know through the comments.